Building Permit Coordinator

Job Summary

The building permit coordinator is responsible for coordinating and administering the Vancouver Fraser Port Authority (VFPA) Building and Occupancy Permit Process, supporting the consistent application of appropriate development codes and standards to new and upgraded infrastructure on VFPA managed lands and waters. The coordinator works closely with tenants, external consultant(s) and the Manager, Development Codes and Standards to ensure timely review and response to tenants’ Building and Occupancy Permit applications and updating of development codes and standards. Other responsibilities include coordinating with VFPA's Project and Environmental Review (PER) department on project permit applications and providing support to other teams in the engineering and asset management department, as required.

Job Duties

• Coordinate and administer VFPA's building and occupancy permit process to support the appropriate and consistent application of the National Building Code of Canada (NBC), the National Fire Code of Canada (NFC), and other appropriate codes and standards to applicable projects.

• Acts as main point of contact with external building code consultant(s) and facilitates the permit process as per the VFPA Building Permit Guidelines. Works with tenants to obtain required documentation and responds to permitting process inquiries.

• Review building and occupancy permit application packages containing design criteria, architectural drawings, engineering drawings, Letters of Assurance and other permit documentation for completeness and general compliance with applicable regulatory building codes, standards and VFPA requirements.
Prepare documentation for the issuance of building and occupancy permits based on permit recommendations and in-depth reviews from VFPA's external building code consultant and review by Manager.

• Provides support for the procurement of services which includes preparation of Request for Proposals (RFPs), participation in review of RFP responses and the selection process, preparation of spending approval documents, and liaising with other departments for service contracts and purchase orders.
Liaise with the PER department to identify project components requiring building permits. Monitor and confirm building and occupancy permits are in place to meet applicable conditions in the project permit.

• As required, attend site inspection during project construction, together with VFPA's building code consultant, to assist with the consultant’s monitoring of whether project development is proceeding in accordance with approved building permit and design drawings.

• Document control, monitor and track building and occupancy permit status and ensure timely response to queries and applications through close work with Managers, Administrative Assistants, and other team members.

• Perform administration and budget tracking of contracts with consultants including review and approval of invoicing.

• Assist with updating of procedures, guidelines, directives, and policies to ensure that new developments meet or exceed current best practices, provide for a high level of safety, consider climate resiliency needs and advance VFPA's vision to be the world's most sustainable port.

• Review and recommend the applicability of appropriate development codes and standards (e.g., ASCE, PIANC, CSA-S6, Envision, LEED, etc.) for projects or portions of projects not subject to the NBC or NFC, through the review of project scope and retaining appropriate consulting services as required.

• As required, assist in the gathering and filing of PER and building permit record drawings to ensure project meets permit conditions, and VFPA’s adherence to good asset management practices and retention of up-to-date spatial data and asset records.

• As required, assist in the ongoing development, maintenance and continuous improvement of the corporate infrastructure asset management system including related processes, standards, drawings, and reports.